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Information For Physicians

What physicians need to know about credentials verification for closed programs

The Federation of State Medical Boards of the United States has been a recognized leader in the retention of physician data since 1912. As postgraduate resident training programs close, the Federation offers to permanently store the records for the primary source and permanently store the records for residents having attended the program. This ensures availability of the resident's records for future purposes of state licensure and hospital/health care privileges. The Federation has consulted with JCAHO, NCQA, URAC and state medical boards and has determined that verification of a physician's credentials by the Federation on behalf of a closed program does meet the primary source verification requirements of each of these organizations.

Visit this page to see a list of resident training programs that have submitted records to the Federation. You may also contact us at (817) 868-5162 or closedprograms@fsmb.org.

What information is available for a resident?

Information that is available for a resident is that information which is pertinent to the credentialing verification needs of organizations such as: physician name, program name, dates of attendance, medical school affiliation, rotations, training level, training year, department, malpractice insurance information, program director name and whether or not the training was successfully completed.

How to request records from the Federation? 

Download and complete the Physician Authorization Form as well as the Resident Records and Credentials Request.

Then either:

  • Email the form to: closedprograms@fsmb.org
  • Fax the form to (817) 868-4150
  • Mail the form to: Federation of State Medical Boards, Attn: Student Records, 400 Fuller Wiser Road, Euless, TX 76039 

​Fee

A fee of $50 is required to provide the information requested. Once the Resident Records and Credentials Request and the Physician Authorization Form is received you will receive an invoice via email.