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Data Collection and Maintenance
FCVS Application
The verification process begins with an FCVS application packet. The applicant may request an application packet from FCVS, a state medical board, or other parties designated by FCVS. See Physician Application Forms or Physician Assistant Application Forms for more information.
The FCVS application packet captures pertinent information in an efficient and easy-to-understand manner. Every application packet comes with comprehensive written instructions. There also is a toll-free support line (1-888-ASK-FCVS) for assistance with completing an application. The verification process begins when the correctly completed application arrives at FCVS, with the appropriate fee.
Credentials Verification Process
To ensure the accuracy and integrity of information received, each application packet is assigned to a specific team of FCVS credentials verification analysts who oversee all application reviews, problem resolution, fee processing, timely receipt of documents and quality assurance.
Analysts review applications and enter the data upon receipt. Any discrepancies or omissions are immediately identified, and the applicant is requested to clarify the omission before processing resumes.
When all requirements are satisfied, FCVS begins verifying information through a series of verification letters and forms, transcript requests, and document validation with the primary source of the information. As a security precaution, FCVS initiates and receives all requests for information directly from the source. Once the verification process is under way, the applicant has no access to verified information.
Outstanding verification requests are followed up every 20-30 days (depending on the document) to assure timely processing. If no responses are received during this time period, FCVS makes telephone calls and/or second requests (if required) to obtain the information. When all of the information is obtained, the completed packet undergoes a rigorous quality assurance audit process to ensure all information has been received according to requirements, and that no data discrepancies or omissions exist. Any omission or data discrepancy between the application and the information obtained from the primary source is reported to the entity designated to receive the final profile report.
FCVS Physician/Physician Assistant Information Profile
When all verification and quality review is complete, FCVS prepares a non-interpretive Physician or Physician Assistant Information Profile (Profile) to be sent to entities the applicant designates. The Profile contains FCVS-certified photocopies of all original documents received from primary sources. All original documentation is maintained in the applicant's file for future use. When Profiles are mailed to the receiving entity, FCVS mails a confirmation letter to the applicant verifying the Profile has been forwarded.
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