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Information for Credentialing Organizations

How to request physician records

The Federation of State Medical Boards of the United States has been a recognized leader in the retention of physician data since 1912. As postgraduate resident training programs close, the Federation offers to act as an agent for the primary source and permanently store the records for residents having attended the program. This ensures availability of the resident's records for future purposes of state licensure and hospital/health care privileges.

The Federation has consulted with JCAHONCQAURAC and state medical boards and has determined that verification of a physician's credentials by the Federation on behalf of a closed program does meet the primary source verification requirements of each of these organizations.

Does the Federation have a training program's resident records?

Visit this page to see a list of resident training programs that have submitted records to the Federation. You may also contact us at (817) 868-5162 or closedprograms@fsmb.org.

How to request records from the Federation

Download and complete the Resident Records and Credentials Request form with as much information as you have. Please include the Physician Authorization Form or you can use your organization's official authorization release of information form signed and dated by the physician. 

Then either:

  • Fax: Submit by fax to (817) 868-4150
  • Email: Send form to closedprograms@fsmb.org
  • Mail: Federation of State Medical Boards, Attn: Student Records, 400 Fuller Wiser Road, Euless, TX 76039

​Fee

A fee of $50 is required to provide the information requested for the physician. Once the Resident Records and Credentials Request form and a Physician Authorization Form is received, you will receive an invoice via email.
 

What information is available?

Information that is available for organizations requesting is that information which is pertinent to the credentialing verification needs such as: physician name, program name, dates of attendance, medical school affiliation, rotations, training level, training year, department, malpractice insurance information, program director name and whether or not the training was successfully completed.

Read our brochure to learn more about our service.