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Uniform Application

Frequently Asked Questions

UA FAQ for Medical Professionals

  1. What is the difference between the Federation Credentials Verification Service (FCVS) and the Uniform Application (UA)?
  2. What happened to the information in my existing Uniform Application?
  3. Why is FCVS not pre-populating my UA?
  4. Why has the FCVS Chronology not pre-populated my UA?
  5. How do I check on the status of my application?
  6. How do I add or edit MD/DO license information?
  7. I have already submitted my UA but I need to make changes to it and resend it to the board. How do I do that?
  8. I would like to send my UA to another state board. How do I do that?
  9. Can I get a receipt?
  10. I get an error message when I try to use the UA. What should I do?
  11. I am having problems signing in to the UA. What do I need to do?
  12. How do I upload items into my UA?
  13. I am having problems signing in to FCVS. What do I need to do?
  14. I am having problems signing in to Step 3. What do I need to do?
  15. I need to request exam score transcripts to be sent to the board I am applying to for licensure. How do I do that?
  16. Do I really need to do the affidavit if I’ve already done the affidavit for FCVS?
  17. Do I still use the licensure verification form if the state board verifying my license only sends out electronic verifications?
  18. Is the licensure verification form needed to verify my training license?
  19. What if I have a question that is not answered here?
 
 1.

What is the difference between the Federation Credentials Verification Service (FCVS) and the Uniform Application (UA)?

 

The UA is a licensure application used by many state medical boards. Like other licensure applications, the UA includes information about a physician’s credentials.

FCVS is a service that verifies the credentials listed within a licensure application. An FCVS profile is created when a physician’s credentials are verified by primary sources. This profile of verified credentials is stored in a permanent repository that can be updated and sent to additional state medical boards as needed throughout a physician’s career.

An initial application with FCVS is used to create the profile. A subsequent application with FCVS is used to update the profile. Both initial and subsequent applications are used for verifications only, not for licensure.

 

 2.

What happened to the information in my existing Uniform Application?

 

Our new UA is a brand new application. The data structure is completely different and, unfortunately, did not allow previous data to convert. Some FSMB data will pre-fill parts of the new UA. Once you complete the new application, the data is securely stored for future use.

If you need a copy of a previously submitted UA, send an email to ua@fsmb.org stating your username, your request, and the name of the last board your UA was sent to. Due to volume of requests, please allow two full business days for processing.

 

 3.

Why is FCVS not pre-populating my UA?

 

We are currently transitioning FCVS to a new software platform. The UA was moved to this platform in September 2015. As a result, your UA may be partially pre-filled with information from other FSMB programs, but information from FCVS will not be available until your profile is moved to the new platform. Profile moves are happening in waves throughout 2016. We apologize for the inconvenience.

 

 4.

Why has the FCVS Chronology not pre-populated my UA?

 

Entries for medical education and postgraduate training will pre-fill the UA chronology, but all working and non-working activities from medical school graduation to present must be entered into the UA.

 

 5.

How do I check on the status of my application?

 

Contact the state board and ask about the status of your application. We do not receive copies of state board applications at FSMB. A directory of boards is available at http://www.fsmb.org/policy/contacts. Status of the Uniform Application can be checked by clicking on the “Submitted Applications” link at the top of the screen.

 

 6.

How do I add or edit MD/DO license information?

 

You are not able to add or edit MD or DO license information as we want to ensure uncompromised integrity of the data we receive directly from the state boards. Boards send license information to our system on a routine basis, so if you have a new or renewed license, the updated information may not have been sent to us yet. If you see incorrect or missing information in your UA, email that information as well as your Federation ID (FID) or username to ua@fsmb.org. The information will be researched, and any changes that can be made will show in your UA within 1-2 business days.

 

 7.

I have already submitted my UA but I need to make changes to it and resend it to the board. How do I do that?

 

To open your UA for editing, sign in at https://portal.fsmb.org/MyFsmb/. Click on the “Review” button next to the State Board section then click on “Make Changes”. Reselect the board and make any changes needed, then go to the Identification page and reselect the US Citizen query (it resets each time a UA is submitted). When finished, resubmit your UA.

 

 8.

I would like to send my UA to another state board. How do I do that?

 

After your UA has been submitted, click on the “Review” button next to the State Board section then click on “Make Changes”. Select a new board and make any changes needed, then go to the Identification page and reselect the US Citizen query (it resets each time a UA is submitted). When finished, submit your UA to the new board.

 

 9.

Can I get a receipt?

 

Yes. After signing in at https://portal.fsmb.org/MyFsmb/, click on the Home link at the top of the page. Click on the Payment link at the top of the next page for the receipt.

 

 10.

I get an error message when I try to use the UA. What should I do?

 

Email a screenshot or photo of the error to ua@fsmb.org. Include your Federation ID number (FID) or username as well as a description of what you were trying to do when it appeared. Customer service hours are 8am to 5pm Central Time from Monday through Friday.

 

 11.

I am having problems signing in to the UA. What do I need to do?

 

Make sure you are using the portal page at https://portal.fsmb.org/MyFsmb/. For further assistance, email ua@fsmb.org or call 800-793-7939. Provide your Federation ID number (FID) or username with your request. Customer service hours are 8am to 5pm Central Time from Monday through Friday.

 

 12.

How do I upload items into my UA?

 

The UA does not have a feature for file storage. If you are trying to upload an item for your profile of verified credentials, you’ll need to use FCVS. Sign in at https://portal.fsmb.org/MyFsmb/. For further assistance, you can use the messaging tool within FCVS, email fcvs@fsmb.org, or call 888-275-3287. Provide your Federation ID number (FID) or FCVS ID number with your request. Customer service hours are 8am to 5pm Central Time from Monday through Friday.

 

 13.

I am having problems signing in to FCVS. What do I need to do?

 

Make sure you are using the portal page at https://portal.fsmb.org/MyFsmb/. For further assistance, you can use the messaging tool within FCVS, email fcvs@fsmb.org,or call 888-275-3287. Provide your Federation ID number (FID) or FCVS ID number with your request. Customer service hours are 8am to 5pm Central Time from Monday through Friday.

 

 14.

I am having problems signing in to Step 3. What do I need to do?

 

Make sure you are using the portal page at https://portal.fsmb.org/MyFsmb/. For further assistance, you can email usmle@fsmb.org or call 817-868-4041. Provide your Federation ID number (FID) or USMLE/ECFMG ID number with your request. Customer service hours are 8am to 5pm Central Time from Monday through Friday.

 

 15.

I need to request exam score transcripts to be sent to the board I am applying to for licensure. How do I do that?

 

If you are using FCVS for credentials verification, you do not need to contact any exam entity. FCVS takes care of this for you.

If you are not using FCVS for credentials verification, see the following list of exam entities with contact information. If you have taken any component of the NBME in conjunction with another exam (USMLE/FLEX), you must request the transcripts from the NBME.

 

 16.

Do I really need to do the affidavit if I’ve already done the affidavit for FCVS?

 

Yes. The FCVS and Uniform Application forms may look similar but they are separate forms. The FCVS affidavit is sent to FCVS. The Uniform Application affidavit is sent to each board you are applying to. If you send the Uniform Application affidavit to FSMB, there will be a delay in your licensure process.

 

 17.

Do I still use the licensure verification form if the state board verifying my license only sends out electronic verifications?

 

No. The licensure verification form within the Uniform Application is not needed if the state board verifying your license uses VeriDoc or provides other electronic verification. It is also not needed if the board you are applying to asks you to complete a different form in lieu of the Uniform Application form. Refer to the Licensure Verification Information resource at http://www.fsmb.org/licensure/uniform-application/ to determine the verifying board’s preferred verification method.

 

 18.

Is the licensure verification form needed to verify my training license?

 

Generally, yes. All full, temporary, training, and limited licenses must be listed within the Uniform Application, and each license needs to be verified. Check with the board you are applying to if you have any questions. You can also refer to the Licensure Verification Information resource at http://www.fsmb.org/licensure/uniform-application/ to determine the verifying board’s preferred verification method.

 

 19.

What if I have a question that is not answered here?

 

You can email ua@fsmb.org or call 800-793-7939. For faster service, please send an email or speak slowly and clearly when leaving a voice mail, and provide your Federation ID number (FID) or username with a description of your issue. Due to volume of requests received, please allow 1-2 business days for a response. Customer service hours are 8am to 5pm Central Time from Monday through Friday.

 

 

UA FAQ for State Boards

  1. Why should my board use the Uniform Application?
  2. Our board already has an online licensure application. Why should we switch to the Uniform Application?
  3. How much would it cost my board to use the Uniform Application?
  4. How would my board receive the Uniform Application?
  5. What if we need additional information from the physician per state law, such as all nine digits of a social security number instead of only the last four digits?
  6. What if there is a request for information in the Uniform Application that we cannot legally obtain or do not want to gather?
  7. How can we ensure that our applicants complete all of our requirements for licensure outside of the Uniform Application?
  8. What do we need to do if we need a change made in our instructions or in our addenda?
  9. I would like for my board to start using the Uniform Application. What is the process for getting set up?
  10. What if I have a question that is not answered here?
 
 1.

Why should my board use the Uniform Application?

 

There are many benefits for state boards using the Uniform Application. They include:

  • Receiving a physician's application information more quickly than a mailed application
  • Enabling physicians who already have a Uniform Application to apply to your board more easily
  • Maintaining licensing autonomy with state-specific requirements while enhancing license portability
  • Reporting tools (Web Service, XML, PDF) that can be integrated into existing state processes
  • Storage of each core application for life in a secure physician data repository
  • Significant labor and cost supply savings with technical support and customer service provided by FSMB

 

2.

Our board already has an online licensure application. Why should we switch to the Uniform Application?

 

The Uniform Application can be integrated into your existing application system. Physicians who already have a Uniform Application would be able to pre-populate a number of fields in your licensure application with uncompromised data integrity. Contact the Uniform Application department for more details.

 

 3.

How much would it cost my board to use the Uniform Application?

 

There is no charge to the board for using the Uniform Application. In fact, grant funding may be available to help offset implementation costs. Contact the Uniform Application department for more details.

 

 4.

How would my board receive the Uniform Application?

 

Your board can receive the core data of a physician’s Uniform Application by Web Service or by downloading in XML or PDF format from a pickup site. In addition, the pickup site includes a licensure history report and a board action report for each physician. Depending on your state-specific requirements, non-core information may be completed online or mailed to you.

 

 5.

What if we need additional information from the physician per state law, such as all nine digits of a social security number instead of only the last four digits?

 

FSMB can request specific board-required information on your behalf within the state-specific instructions provided at the start of the Uniform Application, or by creating an addendum hosted within the Uniform Application. Addenda are created solely to gather information required by the board but not already included within the Uniform Application.

 

 6.

What if there is a request for information in the Uniform Application that we cannot legally obtain or do not want to gather?

 

FSMB can outline what the applicants should not complete within the state-specific instructions provided at the start of the Uniform Application.

 

 7.

How can we ensure that our applicants complete all of our requirements for licensure outside of the Uniform Application?

 

FSMB provides a checklist at the end of the state-specific instructions for applicants to use. The checklist for boards that accept but do not require FCVS features two columns, one for applicants using FCVS and one for applicants providing their credentials directly to the board.

 

 8. What do we need to do if we need a change made in our instructions or in our addenda?  
 

Contact ua@fsmb.org with a list of changes that need to be made. You will be sent a draft of the updated instructions and/or addenda for review. If additional changes are requested, those changes will be made and you will be sent another draft for review. Once a draft has been reviewed and approved by the board, it will be uploaded into our system and quality checked to ensure it appears correctly before being made live within the Uniform Application.

 

 9.

I would like for my board to start using the Uniform Application. What is the process for getting set up?

 

We will provide two copies of a Confidentiality and Non-Disclosure Agreement (CNDA) to be signed by a representative of your board. We will ask you to return one signed copy, contact information for you and your licensing staff, licensing software information, and type of UA service desired in order to start the set up process. Once received, we will schedule a webinar with you and send additional information for the set up process. Grant funds may be available to offset potential implementation costs. Contact Ingo Hagemann, Uniform Application Director, at 817-868-4000 to get started.

 

 10.

What if I have a question that is not answered here?

 

Contact the Uniform Application department at ua@fsmb.org. Response time is generally within 12-24 hours during weekdays. Office hours are 8 a.m. to 5 p.m. Central Time Monday through Friday.