UA FAQ for Medical Professionals
The UA is a licensure application used by many state medical boards. Like other licensure applications, the UA includes information about a physician’s credentials.
FCVS is a service that verifies the credentials listed within a licensure application. An FCVS profile is created when a physician’s credentials are verified by primary sources. This profile of verified credentials is stored in a permanent repository that can be updated and sent to additional state medical boards as needed throughout a physician’s career.
An initial application with FCVS is used to create the profile. A subsequent application with FCVS is used to update the profile. Both initial and subsequent applications are used for verifications only, not for licensure.
No, the credentials and an official transcript of your examination scores such as USMLE, NBME or NBOME are to be requested separately.
Contact the state board and ask about the status of your application. We do not receive copies of state board applications at FSMB. A directory of boards is available here. Status of the Uniform Application can be checked by clicking on the “Submitted Applications” link at the top of the screen.
When you select your board in UA, you will be given a link containing all the additional forms and instructions. The same link can be found for each board here.
You are not able to add or edit MD or DO license information as we want to ensure uncompromised integrity of the data we receive directly from the state boards. Boards send license information to our system on a routine basis, so if you have a new or renewed license, the updated information may not have been sent to us yet. If you see incorrect or missing information in your UA, email that information as well as your Federation ID (FID) or username to firstname.lastname@example.org. The information will be researched, and any changes that can be made will show in your UA within 1-2 business days.
To open your UA for editing, sign in here. Click on the “Review” button next to the State Board section then click on “Make Changes”. Reselect the board and make any changes needed, then go to the Identification page and reselect the US Citizen query (it resets each time a UA is submitted). When finished, resubmit your UA.
After your UA has been submitted, click on the “Review” button next to the State Board section then click on “Make Changes”. Select a new board and make any changes needed, then go to the Identification page and reselect the US Citizen query (it resets each time a UA is submitted). When finished, submit your UA to the new board.
Yes. After signing in to the portal here, click on the Home link at the top of the page. Click on the Payment link at the top of the next page for the receipt.
Email a screenshot or photo of the error to email@example.com. Include your Federation ID number (FID) or username as well as a description of what you were trying to do when it appeared. Customer service hours are 8am to 5pm Central Time from Monday through Friday.
The UA does not have a feature for file storage. All UA forms, state-specific addendum and state-specific forms should be submitted directly to the board to which you are applying. If you are trying to upload an item for your profile of verified credentials, please sign into your FCVS Application here. For further assistance, you can email firstname.lastname@example.org, or call 888-275-3287. Provide your Federation ID number (FID) with your request. Customer service hours are 8am to 5pm Central Time from Monday through Friday.
If you are using FCVS for credentials verification, you do not need to contact any exam entity. FCVS takes care of this for you.
If you are not using FCVS for credentials verification, see the following list of exam entities with contact information. If you have taken any component of the NBME in conjunction with another exam (USMLE/FLEX), you must request the transcripts from the NBME.
- USMLE/FLEX/SPEX: Request transcripts here. For assistance, call 817-868-4041 or email email@example.com.
- NBME: Request your scores here. For assistance, call 215-590-9500 or email firstname.lastname@example.org.
- NBOME/COMLEX-USA: Request a certified copy of your official transcript here. For assistance, call 866-479-6828 or email Client Services here.
- State Board Examination: Request the state board or jurisdiction to send your state exam information directly to the board you are applying to for licensure. Most boards require a fee for this service. A directory of state medical boards is available here.
- LMCC: Complete the Service Request form here. For assistance, call 613-521-6012 or email email@example.com.
- ECFMG Certificate or Status Report: Request a Status Report to be sent to the board you are applying to for licensure here. For assistance, call 215-386-5900 or email firstname.lastname@example.org.
Yes. The FCVS and Uniform Application forms may look similar but they are separate forms. The FCVS affidavit is sent to FCVS. The Uniform Application affidavit is sent to each board you are applying to. If you send the Uniform Application affidavit to FSMB, there will be a delay in your licensure process.
No. The Licensure Verification Form within the Uniform Application is not needed if the state board verifying your license uses VeriDoc or provides other electronic verification. It is also not needed if the board you are applying to asks you to complete a different form in lieu of the Uniform Application form. Refer to the Licensure Verification Information resource to determine the verifying board’s preferred verification method.
Generally, yes. All full, temporary, training, and limited licenses must be listed within the Uniform Application, and each license needs to be verified. Check with the board you are applying to if you have any questions. You can also refer to the Licensure Verification Information resource to determine the verifying board’s preferred verification method.
You can email email@example.com or call 800-793-7939. For faster service, please send an email or speak slowly and clearly when leaving a voice mail, and provide your Federation ID number (FID) or username with a description of your issue. Due to volume of requests received, please allow 1-2 business days for a response. Customer service hours are 8am to 5pm Central Time from Monday through Friday.
UA FAQ for State Boards
There are many benefits for state boards using the Uniform Application. They include:
- Receiving a physician's application information more quickly than a mailed application
- Enabling physicians who already have a Uniform Application to apply to your board more easily
- Maintaining licensing autonomy with state-specific requirements while enhancing license portability
- Reporting tools (API, PDF) that can be integrated into existing state processes
- Storage of each core application for life in a secure physician data repository
- Significant labor and cost supply savings with technical support and customer service provided by FSMB
The Uniform Application can be integrated into your existing application system. Physicians who already have a Uniform Application would be able to pre-populate a number of fields in your licensure application with uncompromised data integrity. Contact the Uniform Application department for more details.
There is no charge to the board for using the Uniform Application. In fact, grant funding may be available to help offset implementation costs. Contact the Uniform Application department for more details.
Your board can receive the core data of a physician’s Uniform Application by API or by downloading in PDF format from a pickup site. In addition, the pickup site includes a licensure history report and a board action report for each physician. Depending on your state-specific requirements, non-core information may be completed online or mailed to you.
FSMB can request specific board-required information on your behalf within the state-specific instructions provided at the start of the Uniform Application, or by creating an addendum hosted within the Uniform Application. Addenda are created solely to gather information required by the board but not already included within the Uniform Application.
FSMB can outline what the applicants should not complete within the state-specific instructions provided at the start of the Uniform Application.
FSMB provides a checklist at the end of the state-specific instructions for applicants to use. The checklist for boards that accept but do not require FCVS features two columns, one for applicants using FCVS and one for applicants providing their credentials directly to the board.
Contact firstname.lastname@example.org with a list of changes that need to be made. You will be sent a draft of the updated instructions and/or addendum for review. If additional changes are requested, those changes will be made and you will be sent another draft for review. Once a draft has been reviewed and approved by the board, it will be uploaded into our system and quality checked to ensure it appears correctly before being made live within the Uniform Application.
We will provide two copies of a Confidentiality and Non-Disclosure Agreement (CNDA) to be signed by a representative of your board. We will ask you to return one signed copy, contact information for you and your licensing staff, licensing software information, and type of UA service desired in order to start the set up process. Once received, we will schedule a webinar with you and send additional information for the set up process. Contact Larry Poyner-Amar at 817-868-5035 to get started.
Contact the Uniform Application department at email@example.com. Response time is generally within 12-24 hours during weekdays. Office hours are 8 a.m. to 5 p.m. Central Time Monday through Friday.